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Assam Engineering College

A Govt. of Assam Institution | Established 1955

Privacy Policy

Last updated: July 14, 2026

Assam Engineering College (AEC)

Jalukbari, Guwahati, Assam - 781013, India

Effective Date: July 14, 2026

 

Assam Engineering College (AEC) is committed to protecting the privacy of its students, faculty, staff, alumni, and visitors. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information when you visit our official institutional website and utilize our integrated campus web portals.

1. Information We Collect

We collect information to provide a secure, efficient, and personalized educational environment. This falls into two categories:

A. Personal Information You Provide Voluntarily

  • Institutional Accounts: Full name, institutional email address, employee/roll ID, department, and contact details when you authenticate through our campus network services (including RADIUS) or official single sign-on (SSO) portals.

  • Academic & Admissions Portals: Information submitted via online forms for admissions, examinations, grievances, or training and placement registrations.

  • Communications: Any information you provide when contacting our administrative or ICT cells via email or official web forms.

B. Technical Information Collected Automatically

  • Log Data: IP addresses, browser types, operating systems, referring URLs, and the dates/times of your visits.

  • Network & Authentication Logs: For users accessing campus Wi-Fi networks through institutional credentials, we log connection timestamps, device MAC addresses, and authentication success/failure states for security and bandwidth management.

  • Cookies: Temporary cookies to maintain active user sessions on secure portals. You can configure your browser to reject cookies, though some institutional portals may lose functionality as a result.

2. How We Use Your Information

AEC uses the collected data exclusively for institutional, academic, and administrative purposes, including:

  • Managing student records, examination portals, and academic progress tracking.

  • Providing, maintaining, and securing the campus network infrastructure and official portals.

  • Authenticating identity for secure access to institutional resources, digital libraries, and federated networks (such as eduroam).

  • Compiling anonymous, aggregate website analytics to improve layout, performance, and user experience.

  • Responding to official inquiries, processing applications, and issuing emergency notices.

3. Data Protection and Retention

We implement robust administrative, technical, and physical security measures to shield your data against unauthorized access, alteration, disclosure, or destruction.

  • Retention: Personal data is retained only as long as necessary to fulfill academic or administrative mandates, or as explicitly required by government regulations, university affiliation standards, and auditing bodies.

  • Network Logs: Standard network authentication logs are retained for a limited period to satisfy institutional security audits and compliance frameworks, after which they are systematically purged.

4. Information Sharing and Disclosure

Assam Engineering College does not sell, trade, or rent your personal data to third parties. We only share information under the following specific conditions:

  • Academic Affiliation & Regulatory Bodies: Data may be shared with regulatory and affiliating authorities (e.g., Gauhati University, ASTU, AICTE, Directorate of Technical Education, Assam) to satisfy statutory academic and accreditation requirements (such as NBA or NAAC).

  • Federated Services: When utilizing eduroam or federated institutional logins, minimal authentication tokens are securely routed through trusted routing proxies solely to verify your institutional status.

  • Legal Compliance: We may disclose information if required to do so by applicable Indian laws, law enforcement directives, or court orders.

5. Third-Party Links

Our website contains links to external platforms, including external payment gateways (for fee collection), government scholarship portals, and research databases. AEC is not responsible for the privacy practices or content of these third-party websites. We encourage you to review their respective privacy policies upon redirection.

6. Your Rights

Users associated with AEC hold the right to review, update, or correct their personal academic profile data through their respective department heads or the designated student/faculty portal administrators.

7. Changes to This Policy

AEC reserves the right to update this website privacy policy at any time to reflect updates in our digital infrastructure or relevant state and national regulatory shifts. Any modifications will be indicated by an updated "Effective Date" at the top of this document.

8. Contact Information

For any questions, clarifications, or grievances regarding this Privacy Policy or your data security on our portals, please contact:

Office of the Principal

Assam Engineering College

Jalukbari, Guwahati, Assam - 781013

Email: office@aec.ac.in